Operations
Financial Operations
The honest state of the system, the things only a person can settle, and an ordered answer to the question everyone actually asks: what should I do next?
Overall
4 of 8 domains want attention. None are urgent: liquidity, covenants and reconciliation are all clean.
Liquidity
healthy15.8 months of runway against a 6-month policy
Available cash $3.40M; every waterfall tier funded with $825,000 deployable.
Working capital
attentionCash conversion cycle lengthened 9 days
DSO 41 → 52 days over six months, absorbing roughly $272,000. Driven by two enterprise renewals moving to Net 45.
Bank concentration
attention51.4% of liquidity at one institution
Treasury policy limit is 40%. A $900,000 sweep brings it to 38.1%.
Margin
attentionGross margin down 6.6 points since March
Attributable to the delivery-heavy mix of two new contracts rather than to pricing.
Reconciliation
healthy99.4% matched, 6 items open
All open items under $2,400 and less than four days old.
Covenants
healthyAll tests passing
DSCR 2.31× against 1.50×; customer concentration 18.8% against a 25% limit.
Data freshness
degradedOne connector stale
Harbor Trust last synced 31 hours ago; figures for that account are carried forward, not live.
Execution gateway
healthyLevel 2 · execute with approval
Kill switch disarmed; 1 command verified, 2 awaiting approval, 1 held, 1 duplicate rejected today.
What to do next
Ranked by value at stake, urgency, effort and confidence — not by when it arrived.
Reauthorize the Harbor Trust connector
Restores live data to every liquidity view
$512.00K
Call Cobalt Manufacturing before the renewal notice window
A behaviour break on a five-year account, ahead of an auto-renewal decision
$612.00K
Start the collections sequence on 12 invoices past 45 days
Largest cash release available with no discount and no relationship cost
$386.00K
Model the Northgate implementation margin before the next milestone
This contract is the main driver of gross margin compression
$186.00K
Approve the $900,000 treasury sweep
Closes a live policy breach and earns yield on idle balance
$41.40K
Claim the contracted wire-fee tier with First Meridian
216 wires billed at $40 against a $10 contracted rate
$8.64K
Needs a person
Each of these states why it cannot be automated. That is a boundary, not a backlog.
Sweep $900,000 to the treasury money market
approvalAbove the $500,000 per-action limit for internal transfers and it changes bank concentration.
$900.00K · due 2026-08-28 · cost of delay: $113 per day of foregone yield, and the concentration breach stays open
Why this is not automated: Moves nearly a third of liquidity between institutions; the envelope deliberately stops short of this.
Capitalize or expense $214,000 of internal platform development
judgementThe split between research and application development is an accounting policy judgement.
$214.00K · due 2026-09-05 · cost of delay: Delays the month-end close and the Q3 statements
Why this is not automated: This is professional accounting judgement. Soltuition will assemble the evidence but will not choose the treatment.
Cobalt Manufacturing — payment behaviour break
exception26 months of on-time payment, then a 14-day slip with three disputes opened.
$158.00K · due 2026-09-02 · cost of delay: The auto-renewal notice window opens 2 September
Why this is not automated: A long-standing relationship changing behaviour is a human conversation before it is a dunning sequence.
Reauthorize the Harbor Trust connection
verificationCredentials were rotated at the institution; $512,000 of balance is carried forward rather than live.
$512.00K · due 2026-08-27 · cost of delay: Every liquidity figure including that account stays one day stale
Why this is not automated: Requires credentials only a human holds.
Incidents
Detected, assessed, contained, resolved, reviewed. Root cause and the prevention change are part of the record.
Duplicate supplier payment submitted
Controller · exposure $68.00K · Contained fault with a known workaround and bounded exposure.
08-26 10:12Second submission received with an identical idempotency key
08-26 10:12Rejected at the policy gate before reaching the bank
08-26 10:31Root cause traced to an AP retry after a timed-out response
Root cause: AP automation retried on a network timeout rather than confirming the original outcome first
Prevented by: Retry path now queries command status before resubmitting
Harbor Trust connector stale for 31 hours
Treasury · exposure $512.00K · Contained fault with a known workaround and bounded exposure.
08-25 03:20Sync failed with an authentication error
08-25 03:21Balance marked carried-forward across every dependent view
08-26 09:05Credentials rotated at the institution; reauthorization pending
Forecast error exceeded the review threshold
FP&A · exposure none · Quality or accuracy degradation with no immediate financial consequence.
08-20 14:0090-day MAPE rose from 4.1% to 6.8%
08-21 11:00Error concentrated in collection timing rather than revenue level
Close readiness
Close is gated by 1 judgement item and 1 stale connector
29%
2/7 complete
Bank reconciliation — all four institutions
Treasury · Harbor Trust connector stale
Accrual review
Controller
Revenue recognition — two milestone contracts
Controller
Capitalization decision on internal development
Controller · Awaiting judgement — HITL item hi-2
Depreciation schedule run
Controller
Intercompany elimination
Controller
Covenant certification pack
CFO
Domains healthy
4/8
Open incidents
2
None affecting settled money
Awaiting a human
4
Each with options and consequences stated